The FreightDATA Accounts Payable system is a complete
package designed to give you all the necessary tools to manage and control your
expenses. All information is available via on-line access and reports organized
by vendor. Purchase history is available by vendor or check for any time period,
limited only by disk capacity.
Up to 10 bank
accounts and 5 Accounts Payable Liability accounts may be controlled
simultaneously.
The vendor file
maintains all standard data regarding your vendors, such as address, telephone
number, contact, standard G/L distribution, and purchase information.
The invoice entry
function allows entry of due date, invoice date as well as the date received.
You may select up to 999 G/L distributions per invoice, enter discount
information and notes about what the purchase was for.
Fixed recurring
payables may be entered once and called up monthly automatically.
Payment selection may
be by invoice, vendor, due date, partial or full payments with single key
strokes.
Automatic computer
generated checks, pre-issued hand checks, as well as on line single check
printing are all maintained by the system.
Voids created by test
pattern alignment are automatically stored for check control
All open and paid
invoices are available for inquiry on the video by vendor. You may view paid
invoices sorted by invoice or check number. You have the option of selecting the
G/L distribution and description of purchase for open invoices.
A complete bank
statement entry, including opening and closing balances, cleared checks, and
deposits will produce a bank reconciliation report for each cash account. The
report interfaces with the general ledger to give you a book versus actual
comparison. Any bank charges entered will post automatically to the G/L.
1099 forms are
printed based upon checks written to those vendors flagged as requiring a 1099.
A pre-audit report is available to verify data on request.
