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The FreightDATA Warehousing software package is a
comprehensive system which traces, rates and invoices transactions while
performing inventory control for public warehouse activities. The system
provides: flexible automatic rating for handling and storage, accurate inventory
control with complete audit trails, and automatic invoicing for daily and
monthly cycles. The data entry and processing functions are synchronized to
perform within the real world of the warehouse, enabling revenue to be captured
and billed immediately. The nucleus of the system is the rate structure data
base, which supports the rest of the main system functions including: receipts
processing, withdrawals processing, bills of lading, invoices, stock status and
historical reporting.
The warehousing
system is available in a variety of software configurations tailored to specific
markets:
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Implemented as a
fully integrated sub-system of the FreightDATA Transportation Software
System, warehousing interfaces directly to Accounts Receivable and General
Ledger. Benefits of this arrangement include a vast array of reporting
capabilities, dynamic cash receipts processing, and bottom line analysis.
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Implemented as a
Warehouse & Accounts Receivable System, warehousing interfaces to the
Warehouse A/R sub-system. This straightforward accounts receivable package
simply maintains open receivable items for cash receipts processing.
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If accounts
receivable processing is not required, warehousing may be implemented as a
totally stand alone application. This configuration simply performs
warehousing activities and produces invoices, not interfacing with any other
application.
| Rate Structure
Database |
Transactions
Processing |
Reporting |
Customer
File
Inventory File
A/R Customer File
Minimum Rate Tables
Accessorial Charges File
B/L Hazardous Messages
Commodity Codes
Product Rate Tables
G/L Revenue Codes
W/H Client Exceptions
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Receipts
Entry
Receiving Records
Withdrawal (Release) Entry
Withdrawal Records
Print Pick List
Print Bills of Lading
Scheduled Withdrawals
Post Withdrawals
Withdrawal Status Inquiry
Adjustments Entry
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Warehouse
Transactions
Inventory Status Inquiry
Inventory Stock Status Report
Back Dated Inventory Report
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| Invoicing |
Print Warehouse
Invoices
Void Invoice Charges
Invoice Register/Post
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Rating flexibility provides a key tool for marketing warehouse services
and providing client satisfaction. No two warehouses are alike and no two
clients have the same needs. The system's unique design provides the
ability to fine tune a custom rate schedule for each individual client and
stock item if necessary. Additionally, the feature which allows similar
clients or products to share a rate schedule minimizes data entry and rate
structure maintenance. Automatic rating simplifies the monthly billing
process, and provides the ability to invoice daily for receiving and/or
withdrawal transactions as desired.
Several special automatic rating features are supported by the system.
Minimum charge amounts may be used to override transaction handling
charges or invoice total charges. End of month grace days may be
specified, so that a certain customer is not automatically charged for
storage when stock is received on the last few days of the month. The
individual product grace days feature controls rating so that individual
items do not generate storage charges until they have been in stock for
the specified number of days.
Receiver and Withdrawal transactions processing features include
accessorial charges, descriptive text lines, third party freight billing
addresses, and hazardous materials messages. "Special Client
Options" for bills of lading printing, automatic B/L charge
calculation, and automatic invoicing are also provided. |
Transaction processing generates a complete audit trail including
Receiver Records, Withdrawal records, Bills of Lading, the Warehouse
Transactions Report and the Inventory Stock Status Report.
Invoices are produced for regular monthly storage billing and may also
be generated on demand for receivers and withdrawal transactions. Daily or
weekly invoicing for receivers is virtually effortless and has high impact
on cash flow.
Monthly billing invoices include rent charges for square footage
customers, and receiver and withdrawal charges for transactions not
previously invoiced.
Inventory control is performed based on the First In First Out
principle, allowing for primary selection by the product's physical
warehouse location or customer lot number. The damaged goods processing
feature allows damaged goods to be received into stock and processed
separately. Maintaining an accurate account of the inventory with a
complete audit trail for tracing is a primary system purpose. |
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